Last version updated on January 31th, 2023.

PLEASE READ THIS PRIVACY POLICY CAREFULLY.

This Llama Group Privacy Policy explains the ways in which Llama Group (as defined below) collects information about individuals who visit the website www.llama-group.com (the “WebSite”), contact Llama Group or apply for a job at Llama Group.

Modern information and communication technologies play a fundamental role in the activities of an organization like Llama Group.

1. Identification of the WebSite and its operator

The WebSite investors of Llama Group is provided by Llama Group SA, a company incorporated under Belgian law, with registered office at B-1070 Brussels, Boulevard International 55K, Belgium and registered with the Crossroads bank for enterprises under company number 0473.699.203, its affiliates, successors, parents, subsidiaries, assigns and licensors (“Llama Group”). Llama Group is the data controller for the data processing activities occurring in relation to the use and/or visits of the WebSite.

You can address Your question regarding the Llama Group Privacy Policy and the processing of Your data to the following e-mail address: info@llama-group.com. This Llama Group Privacy Policy applies to all Services available on the WebSite.

2. What Personal Data Llama Group collects

A “Personal Data” is any information relating to an identified or identifiable natural person.

Personal Data are collected and processed notably in the following cases:

3. How Llama Group uses Your Personal Data and on what legal basis?

The purposes for which Llama Group collects Your Personal Data depend on whether You made a simple visit to the WebSite or contact us on the WebSite or apply for a job opportunity. The categories of Personal Data collected by Llama Group will be those that are strictly necessary for the processing purposes described below.

The Personal Data Llama Group collects and processes when You apply on the WebSite for a job is exclusively that which is needed to accomplish the selection and for which You have entrusted Llama Group to do so. No sensitive data is requested, nor collected by means of other databases.

If You communicate Your phone number to Llama Group, this means that You accept to receive a phone call from Llama Group or from one of our affiliated partners. If You do not wish to receive such phone calls any longer, contact Llama Group at info@llama-group.com.

4. Collection and use of non-Personal Data by Llama Group

Llama Group also collects data in a form that does not, on its own, permit direct association with any specific individual. Llama Group may collect, use, transfer, and disclose non-Personal Data for any purpose.

If Llama Group does combine non-Personal Data with Personal Data, the combined data will be processed as Personal Data for as long as it remains combined, for the purposes set out in this Llama Group Privacy Policy.

5. Protection of Personal Data – security measures

Llama Group takes the security of Your Personal Data very seriously. Llama Group implements policy, rules and security measures targeting the protection of Personal Data.

Llama Group diligently updates, corrects and eliminate Personal Data that are inaccurate, incomplete or irrelevant.

Llama Group warrants that, for persons acting under its authority, access to Personal Data and the possibilities for processing these Personal Data are limited to what is needed by these persons for the exercise of their duties.

Llama Group informs persons acting under its authority of the provisions of European and Belgian Data Protection and Privacy laws, as well as any relevant requirements concerning protection of privacy in the processing of Personal Data.

Llama Group ascertains compliance of programmes used for automatic processing of Personal Data and monitors the regularity of their application.

Llama Group ascertains that any person who has access to Personal Data can only process such Personal Data on instructions of Llama Group, except in the case of an obligation imposed by or in virtue of the law, a decree or a court order.

Llama Group takes the necessary technical and organizational measures to safeguard against accidental or unauthorized destruction, accidental loss and modification, access or any other unauthorized processing of Personal Data.

These measures ensure an adequate level of protection in view, on one hand, of the state of techniques in the field and the costs entailed for the application of these measures and, on the other hand, of the nature of the Personal Data to be protected and the potential risks.

6. When is Personal Data processing entrusted to a subcontractor and when are Personal Data disclosed?

You acknowledge that Llama Group may disclose Your Personal Data to its subcontractors for the above-mentioned purposes, both inside and outside the European Economic Area, namely BambooHR LLC (United States). You acknowledge that this may involve transfers of Your Personal Data to countries that do not provide an adequate level of protection. Appropriate contractual measures will be taken to ensure the security of Your Personal Data in compliance with the applicable privacy and personal data protection legislation. A copy of those appropriate contractual measures can be provided upon request. Llama Group will always choose a subcontractor that provides sufficient guarantees with regard to technical and organizational security measures concerning data processing.

Llama Group may also transmit Personal Data on the request of a judicial or administrative authority by virtue of applicable law.

7. Duration of retention of Personal Data

The Personal Data collected will be erased from the Llama Group Services for which You have registered on the WebSite, unless Llama Group has a legal obligation to retain some Personal Data for a longer period of time.

8. Your rights

You can ask to Llama Group, by sending an e-mail to info@llama-group.com, whether Llama Group processes some of Your Personal Data.

You can also access and help Llama Group ensure Your contact information and preferences are accurate, complete and up to date by sending a request in this sense by e-mail to Llama Group.

You can (i) ask Llama Group to provide You with a copy of Your Personal Data, (ii) request that Llama Group corrects Your Personal Data if it is inaccurate or, in some cases, delete Personal Data unless Llama Group has a legal obligation to retain some Personal Data.

You also have the right to ask for the restriction of the processing or to object to the processing of Personal Data relating to You as well as the right to data portability (as the case may be). When applicable, You have the right to withdraw consent at any time, without affecting the lawfulness of processing based on consent made prior to such withdrawal.

You can lodge a complaint with a supervisory authority (in particular in the Member State of the European Union of Your usual place of residence, place of work or the place where the violation occurred) if You consider that the processing of Personal Data related to You infringes the data protection legislation.

Please note that access, modifications, corrections, deletion requests can be made usually through a request sent by e-mail at info@llama-group.com. Llama Group can request in some cases proof of Your identity (copy of identity card or passport) to be sure to respect Your Personal Data and not to send them to a wrong person.

9. Others

This Llama Group Privacy Policy shall not restrict the rights that Llama Group may have with regard to any natural person in virtue of specific agreements or other piece of legislation.

Llama Group may update its Llama Group Privacy Policy from time to time. When Llama Group updates its Privacy Policy, a notification will be posted on the WebSite at the occasion of Your connexion to the WebSite.